Delegate Tasks To Employees in 7 Steps

Delegate Tasks To Employees in 7 Steps

You have to accept the fact that you can’t do everything on your own. There will come a point where you have to bring in extra hands to help you accomplish your goals. Being able to delegate your tasks to your employees is a testament to your leadership and management skills. It doesn’t make you lazy at all. In fact, it shows that you are capable of making the most of your time and increasing your productivity rate as well as that of the entire company. 

This is the reason why the most successful enterprises focus on creating teams made up of qualified people. Delegation provides a lot of advantages both to leaders and employees. However, it’s something that doesn’t come easily to many business owners and managers. In fact, a lot of them really struggle with it. If you’re one of them, here are some tips on how you can start delegating effectively:

1. Let go of some of your tasks.

One of the reasons leaders can’t delegate is because they don’t know how to let go. They are so attached to their workload that they don’t allow other people to help them. There are also some who think that no one can do the job better than them. They could also believe that delegating will take longer to finish the projects.

If you’re not used to delegating, but you want to start doing it, you can overcome these thoughts by letting go of small tasks first. Get to know your team as you work your way up so that you can learn to trust each other. In addition, keep in mind that you will have more chances of success if you let others do a portion of your to-do list.

2. Identify which tasks you can delegate.

Obviously, you can’t delegate all your tasks. There are some things that only you can do and that’s the point of delegation: for you to focus on these tasks rather than waste your time on things that you can assign to others. Some of the jobs that are usually delegated involve social media marketing, web development, customer service, accounting, and tech support.

You can use a priority system to help you determine the work that you can assign. Separate the tasks that are only meant for you and leave the rest to others. You can also use a checklist: delegate projects if they’re something you’re not good at, you can teach to others, or will eat up too much of your time.

3. Assign your tasks to the right person.

Once you know the part of your workload that you’re going to delegate, the next thing you’ll do is to give them to the right people. Leaders usually tend to give additional projects to employees who have the least workload. However, it’ll be much better if you match the tasks to people who have the skillset to accomplish them.

This is why it’s important that you know your team’s strengths and weaknesses. In addition, take note of their preferences, working styles, and willingness to learn. If you’re not sure, you can meet with them to go through your to-do list and allow them to choose the tasks that they want to do. 

Moreover, don’t leave your new team members out. Give them something to do as well even though they might be the easiest tasks on your list. This will help them gain confidence in their roles. Just remember to be patient and to expect possible mistakes.

4. Explain the reason behind the delegation.

Don’t just distribute your workload and leave. Let your people know why you picked them for the job and what you hope for them to accomplish. Explain how they can gain new skills with it. You’ll discover that they will be more invested if they see it as an opportunity for them to grow. This will also help you establish trust between you and your employees. 

If you allow them to take full responsibility for the tasks, you are empowering them. They will be more motivated to go the extra mile to accomplish their projects. In addition, keep all the lines of communication open and assure them that they can come to you with their concerns. You are also still welcome to provide feedback and suggestions.

5. Issue clear instructions.

When you delegate, avoid the temptation to micromanage. It will only cause conflict between you and your employees. Instead, tell them the objectives that you want to accomplish with the task you’re assigning them. Give them detailed and unambiguous instructions, but let them work on their own terms.

You have to accept that they will have different approaches. Don’t focus much on that. Business author Stephen Covey stated that it’s better to delegate results. So, as long as individuals and teams get the desired results, it’s all good. Let yourself be open to new ideas, methods, and suggestions. But don’t worry, you can still be there to verify if they are on the right track.

6. Provide resources and training.

There will be times when your employees may not have the necessary skills or resources to perform their tasks. So, provide it. Hold training sessions to equip them with all the necessary knowledge and skills. Don’t let them fumble in the dark. Their success is your company’s success, too.

You may think that this is a waste of time, that you should just do the task on your own. However, you can’t expect your employees to know everything. You should see it as an investment, instead. After all, there’s a huge chance that you will assign the same workload to them again or transfer the responsibility completely.

7. Appreciate your employees.

Don’t forget to say “thank you” after a job well done. Give credit to those who deserve it. You can give them incentives to recognize their efforts. Don’t underestimate the power of recognition. It will make them want to help again the next time you need them. In addition, it will increase their level of dedication, efficiency, and engagement. 

You can also show your appreciation by letting your employees know the things that they did well in their projects. Doing so will help them determine the things they should keep on doing in the future. It also reminds them of the quality of work you’re expecting when you delegate tasks to them.

If you think that it’s going to take time for you to get used to delegating, that’s okay. It’s impossible to master the art of delegation overnight. However, the more effort you put into it, the more you’ll become a better leader. You will not only increase your company’s productivity, but will also be helping your employees grow into efficient individuals who you can trust to help your organization alongside you.

“Successful delegation requires the willingness to consistently pass on actions, tasks, opportunities, trust, and effective communication.”
- Ty Howard

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