How to Increase Productivity in a Remote Working Environment

Increase Productivity in a Remote Working Environment

Millions of people started working in a remote working environment since the onset of the COVID pandemic. Many had to quickly move out of the office and switch to working from home, which left both managers and employees facing numerous challenges.

This new situation left people feeling isolated, distracted, stressed, and unmotivated. However, as much as 83% of employees experience better productivity while working remotely. This only means that there are actually some proven ways to make this work. 

Here are our top 4 tips that will help your remote team increase its productivity:

Write a list of priorities

a man writing in a notebook
Photo by Ivan Samkov from Pexels

Employees’ attention is sometimes scattered all over the place when they're in a remote working environment. That's why leaders need to step in and prioritize tasks. You need to remove things that are not essential from your to-do list. That way, you will reduce clutter and allow your employees to focus on the most important tasks.

Set your expectations and inform your team about them. Schedule daily check-ins to discuss priorities and expectations. This will set the direction and save everyone frustration in the long run.

Based on their home situation, your employees need to be realistic about what they can actually accomplish. Instead of having them over-commit, encourage them to be honest with you about their true capabilities.

It's harmful to try to achieve productivity standards which are impossible for someone’s living circumstances. For example, employees might find it difficult to work and take care of the kids at the same time. So, encourage them to eliminate distractions and split work and family duties with their partner whenever possible.

Use an employee monitoring tool

When it comes to business growth, tracking the productivity of your employees with employee monitoring software can play a very important role when they're in a remote working environment. While some managers have issues with tracking employees, there are actually numerous benefits that you can enjoy if you use this kind of software.

First, with employee monitoring software, you can manage your projects by scheduling, planning, and organizing various tasks. 

An example of this kind of tool is Trello. This collaboration platform consists of a dashboard that will show you all the updates on a given task. There is just one slight hitch when using Trello: It becomes difficult to organize if you manage a sizable team. What you can do to compensate is set up an integration for each of your Trello boards so you can export data from Trello to Excel.

Moreover, such a solution can help you with effective project management by providing a clear picture of all the resources you need to finish the project on time. You can successfully achieve the project deliverables by using the automated time tracking feature that these sorts of tools offer. 

Ultimately, it's easy to spot the mistakes your employees make when they are connected to the employee monitoring tool. As a result, you can easily evaluate all your employees by highlighting and rectifying all the errors they made. This improves the quality of their work and helps you to accomplish your goals more easily.

Review your meetings and communication

two people in an online meeting
Photo by Michelangelo Buonarroti from Pexels

How much time does each member of your team spend attending virtual meetings? Can you make some meetings optional or turn some of them into a group email or a quick Slack chat?

Always try to make your meetings more efficient. To make sure people know what the meeting will be about, try to send a schedule before the meeting. Tell them how to prepare for a meeting or try to discuss other important topics while all of you are already in the meeting.

If your team members are sociable and like to chat about their personal lives, give them some time to do so at the start of every meeting. After that switch to business topics. Alternatively, schedule social video calls for them to discuss casual topics. 

Don’t forget about your health

Finally, our physical and mental well-being is one of the most important factors that have an impact on our productivity. Working in a home setting is not an easy feat and it can lead to losing an organized structure, not only for your work but for your daily life as well. After all, with snacks and Netflix right next to your desk it's always tempting to give in to unhealthy habits.

When added up, these habits can seriously affect your health and productivity. And we all know that a lack of physical activity or sleep increases stress levels and reduces productivity.

To avoid this, implement a self-care plan and encourage your employees to do the same. For a start, you can take a walk in nature, eat a healthy meal instead of snacks, and make sure to have eight hours of sleep every night. This will boost your energy and readiness. Not only for your job but for your life as well.

Conclusion

Your people will enjoy a better work and life experience if they adjust their routines to better suit remote working. However, you still need to be aware of your employees’ needs so you can use the right productivity boosters and create an environment that works for them.

a chart on how to increase productivity in a remote working environment

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