14 Tech Tools That Will Make It Easier To Operate Your Coworking Space

coworking spaces by the farm new york

Coworking is becoming a global trend that is growing at an exponential rate. Tech is starting to pitch in and help out by creating software products that make it easier to run coworking spaces. It probably doesn’t hurt that coworking spaces are filled with successful entrepreneurs. They might be looking for a new idea at any time.

The business leaders of tomorrow will begin looking around for their next business. The first place they might notice problems that need to be solved is the coworking space they spend most of their time at. This has begun to create a natural synergy between coworking and premium SaaS solutions.

#14 Meshwork

Meshwork fosters the magic that takes place when people come together in a coworking community by helping spaces run their businesses, engage their members and facilitate introductions between them, as well as giving members the ability to discover and connect with those around them. Meshwork captures the energy, creativity, and sense of community that draw people together in a coworking space, extending it online and in person. In Meshwork, curiosity is sparked, conversations are started and grow into collaboration, and ideas are born and exchanged between people who believe in what coworking is all about - community, sharing, and a new way of working.

people staring at a single laptop on a desk at meshwork

#13 Essensys

Essensys' workspace management software powers a seamless experience for all stakeholders. In a flexible office environment, this makes them more efficient, productive and collaborative. From driving sales inquiries to billing services. They deliver cutting-edge IT and rich business insight to building online communities. Their vision is to deliver large-scale digital transformation. For the workplace in today’s on-demand economy. Over 1,000 workplaces across 27 countries are powered by Essensys technology.

#12 CoWork.io

CoWork.io is an online digital tool to manage, animate and sell flexible space. They offer a user-centric and open solution for space managers to automate 100% of administrative tasks. With their white label tool, clients can focus on the value for their customer. Selling additional services, working on occupation and using data to run their business.

#11 Yardi Kube

Yardi Kube’s software platform is transforming the way shared spaces are sold, accessed and serviced. Think of Yardi Kube as the “Uber” for the $11 billion shared space category. Just as Uber’s technology connects riders and drivers. Yardi Kube easily connects people and coworking spaces everywhere.

Shared space providers of all shapes and sizes, leverage Yardi Kube’s white label eCommerce. As well as CRM, billing, proposal, door access and marketplace. This increases engagement by providing seamless access to shared spaces. Providers now have a software solution that enhances the customer experience. This increases revenue and reduces administrative time and money. Coworkers like Yardi Kube because of the endless amount of shared spaces and related services they can search, buy and access.

#10 Coworkify

Coworkify is designed with simplicity in mind. They relate their philosophy to Zen, a Japanese word for simplicity. They think simplicity is the most important aspect of software design. The most valuable time of coworking space owners should be spent for communicating with their coworkers. Not for learning how to use software. The coworking space owners who choose Coworkify don't want to spend hours a day sitting in front of their computers. Instead, they want to talk to their coworkers and grow their community.

two people sitting on a coworking desk at sharedesk optix

#9 ShareDesk Optix

You can wow your community with your branded mobile app which allows them to access their favorite Optix features from anywhere. SharedDesk Optix delivers a completely seamless experience. That helps your community be more productive and stay connected. Keep track of your members, respond to support requests, and keep your community updated on what’s happening at your venue, all in one place. See member activity and message history and nurture leads that inquire about your venue.

#8 DeskTime

With DeskTime you can easily track your employee's time. DeskTime focuses on simplicity and ease of use. Too many time tracking applications can make it difficult to interpret the data. DeskTime will do this for you automatically.

#7 Nexudus

Nexudus is a white-label software that helps coworking spaces automate many of their daily tasks and processes. Such as accounting, booking management, access control or lead, and member management. It also has a range of features to help create synergies between members. It lets them manage their accounts and professional profiles online.

#6 RightSignature

RightSignature is the easiest, fastest way to get documents signed. With an elegant, intuitive user interface. RightSignature replicates the pen-and-paper signing experience in any web browser. Users review documents, fill in form fields, and create an actual, wet-like signature online.

#5 ActiveCampaign

Assist your sales reps with automated actions based on your contacts' emails. Their actions, the time within deals and stages, website browsing history, and more. Manual actions are assisted via automation features to ensure you can do more with your time. This provides the perfect blend of automation and personalized human touch to your deals. ActiveCampaign uses intelligent behavior-based logic to nurture leads and have sales agents reach out manually when your prospect is ready.

the at sign used on emails

#4 MailChimp

More than 12 million people in 200 countries use MailChimp to send 1 billion emails every day. They help businesses of all sizes optimize their email and eCommerce marketing. They have  powerful and easy-to-use email, marketing automation, and analytics tools. They also integrate with hundreds of popular applications and services.

#3 Dropbox

Dropbox simplifies the way people work together. Five hundred million registered users around the world use Dropbox to work the way they want, on any device, wherever they go. With 150,000 businesses on Dropbox Business, they’re transforming everyday workflows and entire industries.

#2 Kisi

Kisi develops cloud technology to build secure access control systems that use a combination of sensors. As well as mobile devices to grant facility access to authorized personnel. Designed for commercial and enterprise applications. Kisi provides an added layer of intelligence and enhanced experience at all access points of the facility.

The system software streamlines access management for operations teams while generating sophisticated data visualizations. Also personnel tracking for advanced IT departments. For the end user, Kisi works in the background to detect their presence and timely unlock doors for them as they approach. Kisi is based in New York City.

#1 Cobot

a team of entrepreneurs from cobot standing near the sea

Cobot is the leading coworking space management software solution. They operate in coworking spaces in thirty-one countries around the world. Cobot automatically generates invoices and collects payments. The money appears in your bank account without you having to do anything. With their WiFi integration, Cobot knows who comes in and when. They can track usage and enforce time limits. Members can buy time passes online as well as book conference rooms and equipment. Cobot automatically charges them according to their usage.

Cobot crunches the numbers to create statistics relevant to your business. They track your members, revenue, bookings and more. They report your revenue and attendance statistics allowing you to optimize your pricing, fit more people in and make more money.

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