6 Reasons To Book A Conference Room For Your Business Meetings

Here’s one important fact about business meetings: it’s not enough to have them – they also need to be effective. As a business owner, you will often meet with team members, clients, suppliers, and investors. You need to maximize your resources to achieve every meeting’s goal - especially if you have a need to book a conference room.

One of the formulas of a successful meeting: picking the right venue

According to a Harvard Business Review article:

“A meeting helps every individual understand both the collective aim of the group and the way in which his own and everyone else’s work can contribute to the group’s success.”

Meanwhile, author and educator Peter Drucker once taught:

"Efficiency is doing things right; effectiveness is doing the right things."

In addition to having a well-prepared business meeting agenda, it’s also crucial to choose the right venue. In fact, the place you pick could either make or break your meeting. In the event that you don’t have sufficient or appropriate space in your office, it’s always a good idea to book a conference room.

Want to know why? Read on!       

Why you need to book a conference room for your professional meetings

#1. You’ll make a positive first impression

Meeting with potential clients and investors soon? As they say, you only get one chance to make a first impression – that’s why you’d better make it a good one!

Maintaining focus will be a challenge if you hold the meeting in a coffee shop. It can make a huge difference when you book a conference room.

You and your guests can enjoy a professional, relaxed atmosphere. Privacy won’t be an issue at all. You won’t have to worry about distracting background noise or passers-by who may overhear confidential discussions.

To put it simply, you have a much better chance of closing the deal when you hold the meeting in a professional location. It’s definitely an investment worth making if you’re hoping for a satisfying outcome!

#2. Conference rooms are cost-effective

Compared with booking space in a hotel, a conference room can be significantly cheaper. This makes it an attractive alternative, especially if you’re a startup on a budget.

Moreover, private meeting rooms are also flexible because of the numerous available options out there. Some rooms are specifically designed for small group meetings while there are also those equipped for bigger seminars.

In any case, all you have to do is to inquire ahead of time. Doing this allows you to learn about the rates and features they offer. You can then evaluate which ones meet your preference and requirements.

Generally, conference rooms charge you by the hour. This means you can spend as little time or as long as you want, depending on your budget.

The bottom line here, of course, is you get to achieve your goals without breaking the bank.

#3. You get access to the best amenities

With a rented conference room, you wouldn’t have to spend anything on chairs, tables, whiteboards, or even microphones, televisions, screens and projectors. Of course, all attendees also get access to a stable Wi-Fi connection.

All of this equipment would be readily available for you to use in your meetings. Plus the provider’s on-site staff members are always ready to offer any support you may need.

Again, it all boils down to reserving the right room and specifying your requirements.   

#4. It’s convenient for everyone

As mentioned above, a support team stands ready to provide help during the whole duration of your stay. This means you can focus on things that matter most.

You should book a conference room nearby or at least easily accessible by public transport for the convenience of attendees. Also ensure that there is parking available nearby.

#5. The meeting stays in focus

Obviously, one of the best benefits of using a rented room is that everyone gets to focus during the meeting. You get to eliminate common distractions. You and your employees will not be thinking about pending paperwork nor will ringing telephones grab your attention.

Everyone becomes more ready to listen and participate as you provide a professional setting for your meeting.

#6. When necessary, you may also use other facilities

Generally speaking, companies that offer meeting room services also have other facilities for their customers. This could range from coworking spaces and phone booths, to private offices and event venues.

Your business can benefit from these other offerings as well. In case you don’t have your own office yet, you may want to rent coworking desks or a private office space. Planning to launch a product or host a networking event soon? You can also take advantage of the available event spaces.

Book a conference room at The Farm SoHo NYC 

For your small group meetings, we have meeting rooms for our clients. Our rooms are “polished and professional - yet still retain some of the rustic charm” we’ve always been known for.

Case in point, our Farm SoHo location (447 Broadway) has 3 options for you.

The SoHo Meeting Room can accommodate 6 people so it’s perfect for smaller gatherings (such as an investor meeting). Next, we have The Library which is capable of hosting up to 10 guests. And then we have The Lounge, which can host up to 10 attendees.

Meanwhile, our Farm SoHo East location (188 Grand St) has the SoHo East Meeting Room. This one’s ready to host a maximum of 10 people.

Don’t hesitate to book a conference room with us soon! To inquire, reserve, or schedule a tour, call us up at (917) 722-5027 or send us an email at [email protected].