Top 50 Tech Tools for Start-Up Businesses

Managing a small business is no easy task. Ask any entrepreneur and they’ll readily tell you that things can get really overwhelming. On most days, you will feel like there’s so little time and so many tasks to do.

Thankfully, technology can be a huge help. By using the right tools, you can boost your productivity, connect with customers better, and even improve collaboration among your remote team members. The best part? Well, many of these are highly user-friendly and some are even available to use for free!

Check out our list of the 50 best tech tools you can use as a start-up business owner:

Team Messenger

1. Slack

Named by PCMag Editors as the best business messaging app, Slack is a tool that allows you to get rid of “endless email chains” by providing projects with a dedicated channel where you can quickly discuss important business matters, according to the official website.

A free account gives you access to basic features but the paid version allows you unlimited tool integration plus improved data and security protection.

2. Flock

Flock offers users access to 1-on-1 chats, group messaging, secure file sharing and video conferencing, among other functions. The user-friendly interface makes Flock an attractive alternative plus this is perfect for businesses wanting to keep expenses low because, compared with a Slack pro account, this is priced significantly cheaper.

3. Microsoft Teams

An obvious advantage of using Microsoft Teams is that this business collaboration app features strong Microsoft 365 integration. Creating and managing files on Word, Excel, PowerPoint, and OneNote can be done much easier within channels.

With a paid account, it’s even possible to use the audio conferencing feature which allows remote team members to join meetings through their mobile phones without having to connect to the internet.

4. Zoho Cliq

What makes Zoho Cliq stand out from its competitors is that you can open and view multiple chat windows and rooms at the same time. This simple feature can prove truly valuable for entrepreneurs contacting numerous people simultaneously.

5. Chatwork

Chatwork is another excellent business chat platform that allows you to get in touch real-time with your team through private and public group chats. On top of that, this tool makes it easy to categorize your conversations, discussions, and groups so you can stay focused on your priorities.

Video Conferencing

6. Zoom

Virtual meetings have become popular since the start of the pandemic and Zoom has gained popularity as the video conferencing solution choice for many small businesses. And it’s easy to understand why: Zoom offers great features without a cost.

With a free plan, you can hold group meetings with 100 participants for up to 40 minutes. Zoom also has HD screen-sharing capabilities which makes it ideal for presenting data to your team wherever they are in the world.

7. Google Meet

Google Meet can be convenient to use because it doesn’t require any additional software to download. Furthermore, the service offers the same experience for mobile and desktop users. You can have an unlimited number of meetings with up to 100 participants for free but you will need a paid plan if you want the option of recording and saving your meetings..

8. Jiminny

One amazing feature of Jiminny is “Themes” which permits users to break recorded virtual conferences into several parts. This means you can quickly jump back on important topics when you’re reviewing a meeting.

9. GoToMeeting

For meetings with only 3 participants, a free GoToMeeting subscription could be a good pick. This is ideal for business owners who frequently have 1-on-1 or small group meetings with partners, clients, or employees.

You also get to unlock advanced features with a paid plan such as video recording, adding co-organizers as facilitators, and hosting meetings over 40 minutes.

10. Skype

Startup business owners love using Skype not only for team meetings but for job interviews. The free-to-use service is also a top choice for having quick video calls with other users from different parts of the world.

11. RingCentral Video

RingCentral features HD voice and video plus users will not have to download anything because meetings are browser hosted so it’s perfect for contacting your remote workforce. The software also has real-time chat, third party integrations and call recording.

Email Hosting

12. Gmail

While Gmail is always free to use, you can choose to upgrade to a paid subscription if you want to have custom business email plus increased protection against phishing and spamming. On top of that, you get to access various productivity tools available on Google Workspace.

13. Rackspace

Rackspace markets itself as an “affordable, business-class email hosting solution”. You can sign up for a free 14-day trial and, if you like the tool, you can upgrade to a paid plan which gives you 24/7 support, spam and virus protection, free migrations, and much, much more.

14. Yandex Mail

The free Yandex Mail has a customizable interface and built-in anti-virus. Additionally, you can compose messages and then place them on a timer to send them automatically at a later date.

15. Bluehost

Bluehost’ entry level plan allows you to create up to five free business email addresses. Meanwhile, the other plans give you unlimited email addresses which makes this ideal if you need more professional email accounts.

16. ProtonMail

For those who want to enhance the security of their business emails, this end-to-end encrypted service guarantees protection against cyber attacks. Based in Switzerland, ProtonMail currently has millions of users who enjoy using its modern design and added layer of email security.

Team Management

17. Asana

Asana is a web-based and mobile app tool that makes it easier for small businesses to create task ‘cards’ and monitor their progress until completion. Users get to choose if they prefer to check out their projects in list view, board view, or calendar view. They also get to add collaborators to ensure that all those involved on the projects are informed about their responsibilities.

18. Trello

Like Asana, Trello is an amazing collaboration tool that gives users a good visual of existing tasks. Organizing and prioritizing projects are quicker and easier with the help of Trello.

It also has activity management, activity tracking, alerts/notifications, calendar management, deadline management, and more.

19. Todoist

Another terrific task management tool is Todoist which, as its name implies, basically takes inspiration from the classic to-do list. As with the other solutions, you get to organize, prioritize, and check the progress of your projects. This is ideal for both managing business projects or even for personal tasks.

File Sharing

20. Google Drive

With more than 1 billion users across the world, Google Drive is a safe bet when it comes to cloud storage. This tool lets desktop and mobile users upload files to designated folders with ease.

As long as they have Google accounts, team members can collaborate quicker as creators give permission to others who may need to upload and edit certain files. Adding comments and keeping track of file history is also possible.

21. Dropbox

Dropbox is another popular platform for storing, accessing, and sharing files. Having a free account means you get 2GB of encrypted storage for 3 devices while a paid plan gives you 2TB of storage for an unlimited number of devices. Best of all, you can integrate Dropbox with various apps such as Asana, Slack, Trello, Zoom, and others.

22. WeTransfer

WeTransfer’s free option gives you all the basic features such as sending files up to 2GB. Meanwhile, the paid WeTransferPro plan allows you to send up to 20 GB, do real-time remote collaboration, and enjoy a storage of up to 1TB.

Note-Taking Apps

23. Evernote

Specifically designed for note taking, Evernote can be pretty useful for your to-do lists and other important reminders. You may also use it for writing down notes during online meetings. The search tool also provides you with a convenient way to find information that you need.

24. Spike

The email-powered Spike allows real-time Note collaboration as users make changes, write comments or send chats. Additionally, the file preview feature lets you check out attachments without having to open the actual email message.

25. Bear

For Mac and iOS users, Bear is an effective tool not only for taking short notes but even for writing long essays. The tool also boasts gorgeous themes, typography, and Dark Mode. The Bear Pro account keeps your notes safe with encryption. You may also set a password or use Face/Touch ID feature to prevent others from accessing your notes.

Employee Monitoring

26. SentryPC

When it comes to monitoring employee productivity, SentryPC goes the extra mile by tracking user activity plus blocking access to certain websites. That way, employees can stay focused on their tasks.

Business owners may likewise monitor all computers at the same time with this system.

27. InterGuard

InterGuard is another excellent worker monitoring platform. It effectively monitors and records user activity. Employers may also protect valuable company data by setting parameters. Furthermore, InterGuard has the capability to access stolen or missing laptops to retrieve and delete files as needed.

28. TimeDoctor

TimeDoctor ensures your workers are productive during their shift using various features such as tracking their time and activity, taking screenshots, and even sending distraction alerts. Business owners can also use the online timesheets to approve payroll faster.

29. RescueTime

RescueTime boasts activity recording features for both computers and mobile devices. This tool also provides summary emails showing an employee’s activity. It also presents data, comparing productive and unproductive days.

30. Hubstaff

One of the most widely-used worker monitoring applications, Hubstaff is packed with features that encourage productivity. The software’s time tracking tool also generates timesheets you can use for client invoice and worker payroll.

Appointment Scheduling

31. Acuity

For scheduling appointments, Acuity is a platform that gives business owners control of their calendar. You can even organize schedules by automatically adjusting time zones if you’re talking with someone from another part of the globe. Plus you can sync your calendars to get a heads up when there are new bookings. Email and text reminders are also sent to prevent no-shows on the actual appointment.

You can sign up for a free 7-day trial or you can go with a paid version that lets you pay for the service monthly or annually.

32. Calendly

Calendly is user-friendly automated scheduling software that offers customizations for up to 6 calendars.

Likewise, it detects the time zone accurately, avoiding the possibility of scheduling mix ups among participants. Just pick your available time and your invitees will be prompted to book an appointment based on that.

33. Setmore

This cloud-based tool has lots of positive reviews for good reason: it greatly streamlines the scheduling process.

Included among its features are assignment of a staff member or service to appointments plus integration on Facebook, Instagram, Slack, and others. The platform works equally well for both desktop and mobile users.

Social Media Marketing

34. Buffer

Initially designed as a Twitter scheduling tool, Buffer has now established its reputation as a solid software solution for managing social media platforms.

With Buffer, you can easily see your social media performance, schedule posts, find important comments, and use analytic tools to track your progress.

35. Hootsuite

Considered by some as the best social media management tool, Hootsuite provides all the functionalities you need in order to run a successful social media campaign.

You can create and schedule posts on multiple platforms, manage your channels, and even respond to relevant messages and comments with ease. The analytics feature also gives you a deeper insight into your posts’ performance.

36. BuzzSumo

Digital marketers love using BuzzSumo because of its strong features. Besides, this is an analytics tool and a content curation tool in one. This can be an essential research tool if you want to launch a successful social media strategy for your startup as it helps you determine which of your posts are gaining traction. Likewise, you can check out your competitors’ performance by entering their respective domains.

Online Payment Systems

37. PayPal

PayPal is almost always the top choice when it comes to online payment options. Besides, the company has been around for over two decades now.

This payment platform permits users to send and receive funds from anywhere in the world. Additionally, small businesses can share their PayPal QR code with buyers as a cashless payment option.

38. Venmo

Also owned by PayPal, Venmo is a mobile payment service that’s also ideal for small businesses. Case in point, you can accept Venmo payments through your app, online, or even in person, whichever is most convenient for your customer.

While PayPal is clearly the safer option between the two, Venmo is useful for quick money transfers.

39. Apple Pay

Launched in 2014, Apple Pay is Apple Inc.’s own mobile payment and digital wallet service. Both iPhone and Apple Watch users can use this system to make payments in stores and restaurants, at vending machines, and for other businesses and services.

The technology utilizes the Touch ID, Face ID, or password system to ensure that all transactions are secure. In some cases, a signature may also be required.

40. Google Pay

Google Pay combines features from past services namely Android Pay, Google Wallet, and Google Pay Send. This user-friendly, contactless payment app is also getting good reviews for substituting actual card numbers with virtual ones to add security.

Take note, however, that Google Pay doesn’t work with voice assistants such as Siri or even Google Assistant.

Email Marketing

41. Mailchimp

One of the most widely-used email marketing systems, Mailchimp markets itself as an “all-in-one integrated marketing platform”. You can create and schedule emails, store photos, and files. You can even send welcome emails to new customers and order confirmations to your buyers using this tool.

42. Constant Contact

Launching an email marketing campaign? You can count on Constant Contact. This software has hundreds of professionally-written templates perfect for reaching out to new customers, introducing new products or services, and so on. Tools for email list management and marketing calendars are also available.

Before signing up for a paid account, you may want to check out premium features with the free 60-day trial.

Website Builder

43. Wix

This no-nonsense service allows you to easily create a professional website - even if you don’t know how to code! With Wix, you can simply drag and drop various design features ranging from text, videos, images, and more. They also have over 500 customizable templates for you to choose from as you build your business website.

44. Weebly

Weebly is another excellent drag-and-drop option that’s perfect for building a website, a blog, or an online store. It’s generally user-friendly but those with coding experience will probably enjoy the flexibility that comes with using the Code Editor.

45. Wordpress

Since it was launched in 2003, Wordpress has been one of the most reliable website builders for small businesses. As with others, this service offers both free and paid tools for their users. Designs are customizable plus the interface is pretty straightforward.

Compared with its competitors, Wordpress’ premium plans are much more affordable so this is ideal for entrepreneurs on a budget.

Free Stock Photo Websites

46. Unsplash

If you’re looking for free stock photos to use for your blogs or any other purpose, Unsplash is the place to go. This site has over 300,000 high-resolution images provided by 50,000 contributors from across the globe.

47. Pexels

Pexels has a massive library of over 1 million royalty-free photos. The images are free to use, even for commercial purposes.

Photo Editing Tools

48. Canva

One of today’s most popular graphic design platforms, Canva is an all-in-one service that allows you to make social media graphics, presentations, posters, and more. You’ll have plenty of templates, fonts, and tools to choose from.

Using the platform is free but Canva Pro and Canva for Enterprise offer added functionality and flexibility.

49. Pixlr

Need to do some quick photo edits? Pixlr may be the right tool for you. This free service allows you to select from beautifully designed pre-made templates perfect for your Instagram Story, Twitter cover, YouTube thumbnail, and more.

50. Photoshop Express

According to Adobe, Photoshop Express is a “fun, fast, and easy” app that offers a wide array of features for those who want to edit images for various purposes. Whether you’re making simple collages or event posters, this app can make your life easier. The free option offers a lot of great tools but, of course, you’ll have to pay if you want a full app upgrade.

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